Booking Terms

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The Europa Cup is organised Precision Pass Ltd, a company registered in England and Wales, company number 07692526, with registered address: 5 High Street, Windsor, Berkshire, SL4 1LD.

“We/us” Means “Precision Pass” 

“The Event” Means any holiday, accommodation, activity or function organised or advertised by us. 

“You” Means the person who has signed the booking form and includes all the people on whose behalf you have signed. 

“Supplier” Means the company or person that is holding or providing the event or any part of it. 

“Price” Means the total cost of the event. 

The Package Travel and Linked Travel Arrangements Regulations 2018

The combination of travel services offered to you is a package within the meaning of the Package Travel and Linked Travel Arrangements Regulations 2018. Therefore, you will benefit from all EU rights applying to packages. Precision Pass Limited will be fully responsible for the proper performance of the package as a whole. Additionally, as required by law, Precision Pass Limited has protection in place to refund your payments and, where transport is included in the package, to ensure your repatriation in the event that it becomes insolvent. More information on key rights under the Package Travel and Linked Travel Arrangements Regulations 2018 https://assets.publishing.service.gov.uk/government/uploads/system/ uploads/attachment_data/file/749498/package-travel-regulations-2018.pdf

1. Terms and Conditions

These terms and conditions govern the contract between you and us to the exclusion of all other terms and conditions save for those implied by law, and no variation to these terms and conditions shall be valid unless in writing and signed by you and the company director. 

2. Formation of Contract

No contract shall arise between you and us until we have received the deposit payable and we have sent to you written confirmation (This can be in the form of an email) of our acceptance of your booking. 

3. Lead Name

The lead name on any booking with us accepts the full responsibility of collecting the full balance payable for the booking and indemnifies us against any loss from any individual failing to pay within your group. The lead name of the group is also responsible for ensuring that all group members are aware they are bound by our terms and conditions. The lead name is also responsible for the completion of the online guest list on behalf of all persons on the booking. It is understood that those booking via email or telephone agree to, and accept our terms and conditions. 

4. Payment & Deposits

Deposits are payable at the time of booking and the balance of payments are split into the following phases: 
i) £50 non-refundable deposit is payable at the time of booking, along with a £250 deposit towards the tournament entry fee.. 

ii) The final balance is to be paid no less than 60 Days (or date given upon booking if different) before the date upon which your event is due to start. Failure to pay by this date will result in a £10.00 per person late payment charge. 

If you do not make your deposit payments by the due dates given, then you shall be deemed to have cancelled the event. Deposits are used by us to enter into the contractual arrangements on your behalf and are non-refundable. Payments can be made with a valid Credit Card or Debit Card, online bank transfers or cheque(s) made payable to “Precision Pass Limited” where upon receipt we will endeavour to place the booking for you at the same price, although this cannot be guaranteed. We will however notify you should there be an increase in price. If a promised cheque is not received or does not clear upon presentation we hold the right to cancel the reservation. Non-clearing or returned unpaid cheque will incur a £30.00 transaction charge. 

5. Cancellation by Us

We may cancel the event or any part of it: 
for safety reasons if we or our supplier(s) regard adverse weather conditions or other safety concerns as unacceptable and which cannot reasonably be overcome; If we reasonably believe that you may cause harm or damage to our reputation or to the reputation of our suppliers or to property belonging to our suppliers; If a supplier or suppliers are unable to host the event for any reason; If changes you wish to make to the booking mean it is uneconomical or impractical to hold the event. If we cancel the whole of the event we shall use our best endeavours to rearrange the event on a mutually convenient date, or provide a refund to you of the cost to us of the event. Save as above we shall be under no further liability to you for cancellation of the event or any part of it. 

6. Cancellation by You

You may cancel your booking within a period of 14 Days after the initial deposit however this initial deposit is non-refundable. After 14 Days you may cancel your booking however all deposits and (if applicable) any additional payments made to date on the booking are non-refundable. All cancellations must be made in writing from the lead name on the booking. 

(a) Before final payment is due (i.e. more than 60 days before departure unless an earlier final payment date is applicable to your booking): if any paying group member or the entire group cancels after booking, the full deposit(s) then paid and/or due will be retained. The cost of any coach travel is non-refundable after they have been purchased where the coach company applies a 100% cancellation charge after booking (which is usually the case where full payment has to be made at the time of booking). This cost may exceed the deposit(s) paid. If this is the case, the amount by which the coach transport cost exceeds the deposit(s) paid will be payable in addition to the deposit(s) for the group members who are cancelling. If a suitable substitute is accepted by us (see above), the payment(s) already made may be transferred accordingly.

(b) After final payment is due: if any paying group member cancels after payment is due, and no suitable substitute is immediately available, cancellation charges will be levied as follows:

Period before scheduled departure within which written notification is received by us.Amount of Cancellation charge (expressed as a percentage of the total tour cost)
60-29 days before departure:75%
28-15 day(s) before departure :90%
14-1 day(s) before departure :100%

(c) Cancellation affecting minimum size of group: if any cancellation brings the number of the group members below the number required for a particular tour price, clause 10(c) will apply.

(d) Any agreement to extend or otherwise vary the payment timetable set out in clause 1 does not affect the payment of cancellation charges (including the timetable) as set out in this clause. The references to balance due date and the date the final payment is due in this clause mean the balance due date referred to in clause 1 irrespective of the date payment of the balance / final payment is due under any revised payment timetable.

(e) The cost of any excursions which are organised separately to the tour and do not form part of the tour cost is non -refundable in the event of your cancellation after confirmation unless the excursion operator is prepared to refund the cost in whole or part.

7. Failure to Provide an Event

(a) If, due to reasons beyond our control, an event is unable to take place due to (but without limitation); closure of premises, the ceases of trading, a change in supplier management, weather restrictions, we will provide you and your group with an alternative event and if this is does not prove possible, a refund to you of the cost to us of the event. 

8. Force Majeure

(a)  If by reason of force majeure of any kind, cancellation of the event by the stadium operators, or any other event beyond the reasonable control of Precision Pass, or Precision Pass is or anticipates that it will be prevented or hindered from fulfilling  the substance of its obligations under this Agreement then Precision Pass shall forthwith ensure that the client is aware of the occurrence of any such event and the client shall be entitled at any time thereafter, so long as such cause still subsists, to cancel or suspend this Agreement by notice in writing to the Company.

(b)  In the event of cancellation or suspension pursuant to clause 8(a) above, Precision Pass shall be under no liability to the Participants or the Spectators for any loss which they may sustain in consequence of any such cancellation or suspension. Precision Pass shall in the event of such cancellation be under no liability to the client in respect of its future obligations under this Agreement and in the event of suspension shall be relieved of such obligations under this Agreement for the period of such suspension.

(c)  In  the  event  of  abandonment of  part  or  parts  of  Precision Pass’ obligations  as aforesaid, the client shall be provide a refund of the cost to us of the tournament & all package fees.

8. Accommodation

If your booking includes accommodation, the named accommodation may remain confidential to Precision Pass and only be disclosed to you upon finalisation of room allocations. Accommodation provided will be 3* or 4*.

9. Meals

Breakfast is not included with accommodation bookings unless otherwise stated. The type of breakfast you will receive will be confirmed upon arrival at your accommodation (this may be hot or cold regardless of your quotation). We will endeavour to meet any specialist dietary requests for any member of your group, but cannot guarantee these requests. We accept no liability if our suppliers are unable to meet these requests in advance, or once at the venue. If your group arrives late then we accept no liability. 

10. Alterations + Surcharges Applied By Us

(a) If due to circumstances beyond our control it becomes necessary to substitute an alternative supplier, or make any other alterations to the event (including accommodation) we shall inform you of the changes as soon as possible. You must pay any additional cost due to such changes. If the changes are, in the view of Precision Pass, so substantial as to materially alter the event and you are unwilling to accept them then you may cancel the event and we will give a refund of the cost of the event to us. Surcharges may be applicable where an event requires a minimum number of participants to proceed, and the group does not meet this minimum number. This could lead to the cancellation of the event of which we are not held responsible and alternatives may be offered of an equal or greater value. If this value is greater, then you must pay us the difference in price. If the final number of a group is an odd number, then a single supplement surcharge will apply if the booking or an event (including accommodation) which is number dependent. 

(b) We have the right to add a surcharge to the cost of your tour after confirmation should our costs increase as a direct consequence of a change in (i) the price of the carriage of passengers resulting from the cost of fuel or other power sources or (ii) the level of taxes or fees on the travel services included in the contract imposed by third parties not directly involved in the performance of the package including tourist taxes, landing taxes or embarkation or disembarkation fees at ports and airports. You will also be entitled to a price reduction where there is a decrease in our costs as a result of a decrease in the costs referred to in this paragraph which occurs between confirmation of your booking and the start of your tour.

(c) All prices are calculated on the basis and condition that the minimum group size for your tour agreed at or before the time of booking is achieved by you. In the event that the number of paying group members confirmed by the specified deadline is less than the applicable minimum, we will offer you the choice of paying an adjusted price based on the actual group size where it is possible for us to operate the tour with a smaller number than the minimum group size. Where we cannot do so or you do not wish to accept the adjusted price, your booking will be cancelled. Cancellation charges will then be payable as shown in clause 6. Providing the minimum group size is achieved when the final balance is paid, we will not, however, adjust the price or cancel for this reason in the event that your group falls below the minimum size at a later stage. Please note, payment of an adjusted price as a result of the group size being smaller than the agreed minimum is not an alteration of the price agreed for the tour at the time of booking. This is an option we offer where we can as an alternative to cancellation where you have been unable to meet the minimum group size condition applicable to your booking.

11. Alterations made by You

We shall try to accommodate any reasonable changes you wish to make to the event. Alterations and amendment requests should be made with us and not end suppliers and should be made in writing to us by the lead name. These changes shall not be deemed accepted until we have confirmed in writing to you. If you wish to increase or decrease the number of persons participating in the event you may do this up to six weeks prior to the date upon which your event is due to start. Amendments after that date will incur our administration charge of £10.00 per person. Changes such as arrival / departure dates and destination changes will also be subject to our administration charges. We cannot guarantee that the change to the price will be pro-rata, but will depend upon the arrangements we are able to make with our suppliers. Subject to our written agreement you may transfer your booking to a person who satisfies all the conditions applicable to the event. 

12. Your Obligations

You shall always behave in a safe, responsible and courteous manner; comply with all instructions; regulations and codes of practice issued by us or our suppliers; ensure that you comply with all age restrictions imposed by our suppliers; ensure that you comply with all arrival times, and dress appropriately for the event. 

The Tour Leader is officially in charge of the group and is responsible for ensuring that the group will be fully and properly supervised at all times and that all instructions and guidance we provide are followed. The Tour Leader also warrants that at least one accompanying supervising adult will be on duty at all times throughout the duration of the tour. The supervising adults are responsible for the good behaviour and discipline of the group throughout the tour. No group member under 18 years will be allowed to consume alcoholic beverages without prior written consent of their parent/ guardian and no member of the group will be permitted to smoke in the bedrooms or otherwise cause fire hazards. The Tour Leader is also responsible for ensuring that all group members are specifically made aware of the above obligations prior to the tour commencement.

If you breach these obligations we may cancel or curtail the event or any part of it and in those circumstances you shall not be entitled to any refund. 

13. Travel Insurance

You shall take out insurance suitable for your needs (including delays for events involving travel by land, sea, or air) before the event. It is important that your travel insurance includes cover for participating in sporting activities. 

14. Our Obligations

We shall take reasonable care and skill in arranging the event and comply with all applicable laws in relation to the event; where ever possible, re-schedule the event instead of cancelling or offer a refund to you of the cost to us of the event. All of the photographs and illustrations we use on our website and in literature (including quotations) we send you are for marketing purposes and may not entirely represent the actual products received. 

15. Transport

It is your responsibility to ensure that you arrive in good time to board all coach transport or other methods of transportation. To assist you we will notify you of the time by which you should arrive at all points of departure. If you miss a scheduled coach transfer or other transportation we will try to arrange alternative transportation, but reserve the right to recover from you any costs we incur in making such arrangements. Any air, rail, road and other departure times are supplied by the carriers. They are subject to inter alia, air traffic control restrictions, weather conditions, the need for constant maintenance and the ability of passengers to check in on time. There is no guarantee that departures will take place at the times shown on your tickets. The timings are estimates only. Any arrangements in the event of a delay will be at the sole discretion of the airline or other carrier involved.

16. Passport, Visa & Vaccinations

A full passport (valid for at least 6 months beyond the end of your holiday) is required for travel. Your specific passport and visa requirements and other immigration requirements are your responsibility and you should confirm these with the relevant Embassies and/or Consulates. We do not accept any responsibility if you cannot travel because you have not complied with any passport, visa or immigration requirements or if you are not in possession of the relevant vaccination certificates. It is also your responsibility to arrange adequate insurance cover for your trip and to take relevant details of the policy with you. 

17. Travel Delay

Your travel insurance may provide you with some cover in the event of significant delay. Precision Pass shall not be held responsible for any delay of coaches / ferries provided by our suppliers.

18. Customer Feedback

If you have a problem whilst on your booking then you must contact the appropriate person(s) at the earliest opportunity, for example your Tour Co-ordinator / accommodation / restaurant manager. Unless there is a valid reason why you did not report your problem to the appropriate person(s), we will not consider ourselves liable for those complaints. If they are unable to resolve matters to your satisfaction then you must write to us within 7 days of the conclusion of the event. No complaint will be accepted outside of this time frame thus deeming you fully satisfied with all aspects of the event and the services we have provided to you. We will acknowledge any correspondence within 5 working days and endeavour to deal with the complaint as quickly as possible. 

19. Contracts (Rights of Third Parties) Act 1999

No part of this agreement shall confer on any third party any benefit or right to enforce any terms of this agreement. 

20. Jurisdiction

This agreement shall be construed in accordance with the laws of England and Wales and the courts of England and Wales shall have exclusive jurisdiction to deal with any disputes arising between you and us or our suppliers. 

21. Changes to these Terms and Condition

We may need to make changes to these terms and conditions. Any changes can only be made by us and not any third party member. We reserve the right to amend or improve these terms and conditions without prior notification. When it is necessary for changes to be made, we will forward you a copy of these changes and all reservations will abide by the amended terms, except for reservations already made. 

For COVID-19 information, please visit: https://theeuropacup.com/covid-19-information/

2-5 June 2023, Entries are now closed!